See which supplier documents have expired, in two minutes
For procurement and supplier development teams who track B-BBEE certificates, tax compliance PINs, COIDA letters and insurance in a spreadsheet that can't tell them what has lapsed.
No sign-up. Your list stays on your device.
Example: 12 suppliers
12 suppliers · 38 documents · as of 7 Oct 2026
- Expired6
- Expire in 30 days6
- Expire in 31–60 days5
- Missing4
- Valid17
| Supplier | Document | Expires | Status |
|---|---|---|---|
Naledi Catering B-BBEE sworn affidavit | B-BBEE sworn affidavit | 17 Jun 2026 | ExpiredExpired 112 days ago |
Umoya Office Supplies B-BBEE certificate | B-BBEE certificate | 27 Aug 2026 | ExpiredExpired 41 days ago |
Ubuntu Couriers Tax compliance status PIN | Tax compliance status PIN | 10 Sep 2026 | ExpiredExpired 27 days ago |
Thembeka Engineering Public liability insurance | Public liability insurance | 17 Sep 2026 | ExpiredExpired 20 days ago |
- Reads your Excel or CSV tracker as it is
- Your list stays on your device
- Free, no sign-up
What you get
Stop scrolling the tracker to find what has lapsed
Everything that has lapsed, on one board
Expired, due in 30 days, due in 31 to 60 days, and missing, counted for you and sorted with the most urgent first.
Your spreadsheet, as it is
One row per supplier or one row per document, South African date formats, headings in any order. Check the columns once and you're done.
A chase list in one click
Download everything expired or expiring within 60 days, with contact emails, ready to send round or paste into your own emails.
How it works
From your tracker to the board in about two minutes
Paste or open your tracker
Copy the rows from Excel or Google Sheets, or open the file. Nothing is uploaded.
Check the columns
We guess which column is the supplier, the document and the expiry date. Fix any guess in one tap.
See what has expired
The board shows what has lapsed and what's coming up in the next 60 days.
Compared with
What the spreadsheet can't do
| Job | A tracker spreadsheet | KeptValid |
|---|---|---|
| Shows what has expired | Only if someone checks every row | Counted every time you open it |
| Warns you 30 and 60 days ahead | Needs formulas, and someone to look | Built in |
| Understands B-BBEE, tax PIN and COIDA names | No | Knows the names people use |
| Chases suppliers for new documents | Your own emails, by hand | Coming soon |
Coming soon
Next: we chase your suppliers for you
An upload link for each supplier
Suppliers send their new certificate from a phone, with no account. You approve it.
Reminders that go out on their own
Before a document expires and after it lapses, sent on your behalf, with replies coming to you.
Every document kept, with history
Current documents and the trail behind them, ready when someone asks for them.
Want it when it opens? Tell me when it's ready
Questions
- Do I need to sign up?
- No. Open the checker, paste your tracker and you'll see the board straight away. There is no account to create.
- Is my supplier list uploaded anywhere?
- No. KeptValid reads your file in your browser and keeps the list on this device. Supplier names, emails and dates are never sent to us.
- Which documents does it track?
- Anything in your tracker with an expiry date. It recognises B-BBEE certificates and sworn affidavits, tax compliance status PINs, COIDA letters of good standing, insurance, company registration and bank letters by the names people usually give them, and keeps your own names for everything else.
- What will it cost?
- The checker is free. When saving and reminders open, the Free plan covers up to 10 suppliers and Pro covers up to 150 for R1,490 a month, with founding prices for the first 25 companies.
- Who makes it?
- KeptValid is made in Johannesburg by Tov Digital (Pty) Ltd. Questions go to hello@keptvalid.co.za, and the person who answers is the person who builds it.
See what has lapsed in your supplier list.
Paste your tracker and get the board in about two minutes.
The checker is free. Pro plans for chasing suppliers are on the way. See pricing →